Effectively managing HR processes requires a deep understanding of Workday’s powerful data sources and business objects. After diving into various Workday reports for multiple HCM use cases, I’ve identified my top three favorites that have significantly enhanced our operations. Here they are, along with their key use cases and fields.

📋 Worker Data

Managing employee information accurately is essential for maintaining comprehensive records and supporting HR operations. The All Active and Terminated Workers data source, combined with the Worker business object reporting, enables us to achieve this efficiently. That's why it's at the top of my favorites list.

• Data Source: All Active and Terminated Workers

• Primary Business Object: Worker

Key Fields:

• 🆔 Employee ID

• 👤 Name

• 📄 Job Profile

• 💼 Business Title

• 🏢 Company

• 💰 Cost Center

• 📍 Location

• 📧 Work Email

• 👨‍💼 Manager

• 📅 Hire Date

• ✔️ Active Status

• 🏖️ On Leave

• ❌ Terminated (based on report date)

By leveraging this powerful combination, we ensure that all employee information is current and accessible, which is crucial for effective HR management and informed decision-making.

📅 Managing Upcoming Hires

Planning and preparing for new hires is crucial for seamless onboarding and optimal resource allocation. Finding the correct data source and business object combination for this use case required some interesting analysis. Since future-dated hires are not effective yet, the common "All Workers" data source and "Worker" business object combination alone did not meet our criteria.

If only future-dated hires are required:

• Data Source: All Workers for Pre-Hires

• Primary Business Object: Worker

If both current and future-dated hires (new hires since the beginning of this week) are required:

• Data Source:  All Workers

• Related Business Object: Hire History - Approved

Key Fields:

• 🆔 Employee ID

• 📅 Hire Date

• 📋 Position Title

• 🏢 Company

• 💰 Cost Center

• 📍 Location

• 👨‍💼 Hiring Manager

By tracking key hire details, we ensure that new employees are well-prepared for their roles, leading to a smoother integration and higher productivity from day one.

📊 Monitoring Cost Center Changes

Accurate financial reporting and budget management depend on closely monitoring cost center changes.

• Data Source: All Active and Terminated Workers

• Primary Business Object: Worker

• Related Business Object: Organization Assignment History - Approved

Key Fields:

• 🆔 Employee ID

• 👤 Worker Name

• 💰 Cost Center

• 📅 Effective Date

• 🔄 Change Reason

This data is essential for ensuring that cost center changes are accurately reflected in financial records, supporting better budget control and financial planning.

By leveraging these robust data sources and business objects in Workday, we can significantly enhance HR processes, making them more efficient and data-driven. I hope these insights help you optimize your own Workday experience. Stay tuned for more tips and discoveries!

Author

Mouni P

Mouni is a Workday engineer at Maturecloud, where she excels in supporting clients with Workday analytics and integrations. Alongside her Workday expertise, she is a skilled Python programmer and an AWS Certified Cloud Practitioner